Section K – School-Community Relations

Advertising in the Schools – KHB

The School Board believes that, in general, product advertising and/or endorsement is to be discouraged in the schools.  The School Board has an obligation to assure that students, who are required by law to attend, are not subjected to commercial messages of any kind without careful analysis of the benefits and risks that pertain in each instance.  Since the issue of advertising in the schools can be attended by strong opinions, the School Board may seek comments and recommendations from the administration, the professional teaching staff and the community prior to considering any form of advertising into the schools.

The School Board is opposed in principle to accepting any programming, equipment or services that are offered only on the basis of mandatory exposure of students to product advertising.  The School Board recognizes, however, that in some instances product names, logos or advertising may be acceptable when the programming, equipment or services can be clearly shown to be of significant benefit to the school program.

The School Board reserves the right to consider requests for advertising in the schools on a case-by-case basis.  The School Board also reserves the right to terminate previously approved advertising.

Policy Adopted: April 27, 2005

Advertising in the Schools Procedures – KHB-R

This procedure provides guidelines for submission of the Advertising in the Schools Request Form.

  1. Complete the Advertising in the Schools Request Form.

  2. Submit the form to the principal/superintendent for review.

  3. If approved by the principal/superintendent the proposal will be considered by the School Board at a date to be determined.

Applicants should be reminded that the School Board has an obligation to assure that students are not subjected to commercial messages of any kind without careful analysis of the benefits and risks that pertain in EACH instance.

 

Advertising in the Schools Request Form – KHB-E

Name of Organization__________________________________________________________

Contact Person________________________________________________________________

Address_____________________________________________________________________

Date __________________Phone __________________Email _________________________

1.    Please describe the advertising proposal including any and all financial arrangements (please be specific).______________________________________________________

        ____________________________________________________________________________         ____________________________________________________________________________

        ____________________________________________________________________________         ____________________________________________________________________________

        ____________________________________________________________________________

        ____________________________________________________________________________

        ____________________________________________________________________________

        ____________________________________________________________________________

2.    Please specify the location and timeframe of advertisements.

        ____________________________________________________________________________

        ____________________________________________________________________________

 

3.    Please specify principal participants and organizations.

        ____________________________________________________________________________

        ____________________________________________________________________________

        ____________________________________________________________________________

4.    Please explain the direct benefit of the advertising proposal to students.

_______________________________________________________________________

        ____________________________________________________________________________

        ____________________________________________________________________________

5.    Please list and explain any assistance that might be required from the school or district.

_______________________________________________________________________

        ____________________________________________________________________________

        ____________________________________________________________________________

6.    Reviewed by principal/superintendent________________Date_________________

7.    Reviewed by School Board___________________________Date___________________

Approved Denied

Community Use of School Facilities – KF

The Board of Directors of MSAD 35 recognizes that all district facilities are supported largely by local tax dollars, and wishes to allow these buildings and fields to be used by community members.  The Board will make school facilities available to community-based organizations for functions that are public, civic, and nonprofit in nature, and that are for the general cultural, educational, and recreational good of the community.  Schools shall not be used as a substitute for churches or funeral parlors.

The first priority for the use of school facilities, defined as buildings and grounds, parking lots, playing fields and fixed equipment, shall be for the benefit and enjoyment of the students of MSAD 35 School District.  Therefore, regular school programs and school-sponsored events will be given priority over non-school events.  The Board requires that community use of district facilities at no time interfere with the operation of the schools.  In addition, all community use of school facilities will be monitored to assure that facilities are not damaged or otherwise misused by individuals or groups.

School facilities are available for public use subject to availability and approval by the MSAD 35 School District.  Building administrators shall schedule all community use of school facilities.  In the event that a non-school event has received prior approval, efforts will be made to schedule school programs around that event.

 

Use of School Equipment

 

The principal is authorized to approve the loan of school furniture and equipment to district citizens, community groups, or employees for an educational, civic or charitable purpose when the Use of School Equipment Form has been completed and is approved, provided that:

  1. The person/group borrowing the equipment agrees to accept responsibility for repairing or replacing any equipment damaged or lost while in its possession.

 

  1. The equipment is neither unusually expensive nor subject to easy damage.

 

  1. The equipment is in good condition.

 

  1. The person/group will provide a competent operator for any machines loaned.

 

  1. A representative must sign the Use of School Equipment Form.

Motor vehicles, power equipment, tools, district computers, Internet technology and science/laboratory equipment may not be loaned.

 

Policy Adopted:    September 1, 1967

 

Policy Amended: December 2, 1970, October 2, 1974, June 16, 1976, June 17, 1981, Jauary 21, 1987, July 6, 1988, January 19, 1994, May 21, 1997, September 7, 2005 and January 20, 2010

 

Community Use of School Facilities – Procedures

All requests for indoor or outdoor facility use or rental shall be addressed to the individual building supervisor in charge of that facility.  The Superintendent or his/her designee is authorized to approve and schedule the use of school facilities by community members subject to the following conditions:

1.      Schedule A

 

Use of school facilities shall be granted to Eliot and South Berwick non-profit organizations.  Examples include: Public agencies, Senior citizen organizations, school-related Booster groups, Parent-Teacher groups, Scouts, and other nonprofit organizations.  Use may be granted when an admission fee is charged, provided that there is substantial benefit to the MSAD 35 communities.

        Additional charges may be required if a District custodian, cafeteria worker, or Town policeman are required for those events where the building administrator deems those services to be necessary for the safety and well-being of the participants or of the facility itself.

        Please see Schedule A Fee Structure.

2.      Schedule B

 

Use of school facilities shall be granted for private use when there is educational value for students. Examples include: tutorial programs, sports camps, music lessons, or other programs deemed by the building administrator to have educational value for MSAD 35 students.

        Additional charges may be required if a District custodian, cafeteria worker, or town policeman are required for those events where the building administrator deems those services to be necessary for the safety and well-being of the participants or of the facility itself.

        Please see Schedule B Fee Structure.

3.      Schedule C

 

Use of school facilities may be granted to non-community, non-school student groups. Application for such use shall be made to the Business Manager, with approval granted by the MSAD 35 Board of Directors on a case-by-case basis.

        Additional charges may be required if a District custodian, cafeteria worker, or town policeman are required for those events where the building administrator deems those services to be necessary for the safety and well-being of the participants or of the facility itself.

        Please see Schedule C Fee Structure.

4. Memorial Services

 

If requested by the family, use of school facilities for a memorial service for a student or employee may be granted after the event as long as the service takes place in a customary timeframe.

5. Prohibited Uses

 

Community use of school grounds where crowd control might become a problem shall not be granted, i.e. sporting matches, concerts, private parties, weddings, etc.  Car washes are prohibited.  Religious ceremonies, wakes, public viewings, funerals or any events associated with funerals or burials shall be prohibited.

 

Community Use of School Facilities – Rules and Regulations

The following are rules and regulations governing the use of  MSAD 35 facilities:

  1. All requests for the use of school facilities shall be made on the “Request to Use School Facilities” form, which is available at all school offices.  Building administrators are the delegated authority to approve and schedule requests that do not require Board approval.

  2. If a school kitchen or kitchen equipment are to be used, it must first be approved by the Food Services Director.  A member of the school cafeteria staff may be required to be present.

  3. School gyms will be available only up to 9:30 PM on weekdays.

  4. Events held on Friday or Saturday will end by 11:00 PM.

  5. Use of tobacco products are not permitted in or on MSAD 35 property.

  6. An adult who signs the application forms must be present for any building use.

  7. The sponsoring organization assumes all responsibility for care of the school property and any damages incurred during the use.  A security deposit may be required on a case-by-case basis.

  8. Payment for the use of MSAD 35 school facilities will be made to the Superintendent of Schools’ office.

  9. No person is to participate in athletics unless proper footwear is worn.

  10. Food and beverages shall be allowed only in approved areas.

  11. No alcohol is permitted on school property.

  12. Misconduct on school property will not be tolerated.

  13. Electrical equipment must be connected to power sources under the supervision of the custodian.

  14. No vehicles shall be parked on school playing fields or lawns.

  15. Additional regulations may be added if deemed necessary by the building administrator.

 

Fee Structure – Use of School Facilities

Schedule A   Schedule B                                   (Non-profit) (Private Use)

1.   High School:

 Gymnasium $25 + Custodian $100/hr + Custodian

 Cafeteria             $20 + Custodian   $100/hr + Custodian/Kitchen Workers

Stadium Field       $50/hr + Custodian     $675/daytime & $750/night (min 4 hrs)                                           + Custodians

 Secondary Field    $50/hr + Custodian $500–Daytime only (min 4 hrs)

2.   Middle School:

  Gymnasium           $25 + Custodian $100/hr + Custodian

  Cafeteria               $20 + Custodian $100/hr + Custodian/Kitchen Workers

  Stadium Field       $50/day + Custodian $100/hr + Custodian

  All Other Fields    $50/day + Custodian $100/day + Custodian

3.   Great Works School:

     Gymnasium           $25 + Custodian $100/hr + Custodian

     Cafeteria               $20 + Custodian $100/hr + Custodian/Kitchen Workers

4.   Elementary Schools:

     Gymnasium           $20 + Custodian $100/hr + Custodian

     Cafeteria $20 + Custodian $100/hr + Custodian/Kitchen Workers

5.  All Classrooms:      $20/hr

Schedule C:  To be determined by the Business Manager on a case-by-case basis.

A school field may be rented for a flat fee of $100.00 per event, provided there is no access to buildings needed.

These fees may be charged per event.  Custodial fees may be charged as determined by procedure.

District Employees providing private instruction will be charged an annual fee of $25.00.

A security deposit or advanced deposit may be required.

Policy Adopted: June 17, 1981

 

Policy Amended: June 6, 1984, January 21, 1987, July 6, 1988, January 19, 1994, September 7, 2005 and January 20, 2010

Equipment Use Form

 Maine School Administrative District #35         South Berwick — Eliot, Maine

Please Print

Organization Name:_____________________________________________________

Type of Organization: School ___ Municipal ___ Private___ Non-Profit___ Profit____

Applicants Name: _______________________________   Phone: _________________

Equipment Requested: ___________________________________________________

Pick-Up Date/Time: _____________________ Return Date/Time: ___________________

Type of Type of Activity & How equipment will be used: __________________________

__________________________________________________________________________

Name of Person(s) in charge of event: __________________________________________

Mailing Address: ___________________________________________________________ Home Phone/Work Phone//Fax: __________/____________//____________

Cell: ____________

Name of Contact Person:______________________________________________________

Home Phone/Work Phone//Fax: __________/________/_____Cell: ____________

I UNDERSTAND MY SIGNATURE ON THIS FORM INDICATES THAT I ACCEPT PERSONAL RESPONSIBILITY FOR ANY DAMAGE TO OR LOSS OF THIS EQUIPMENT; I ACCEPT THE SCHOOL DEPARTMENT’S DETERMINATION OF THE  VALUE OF SAID EQUIPMENT OR COST OF REPAIRS; AND I AGREE TO MAKE RESTITUTION WITHIN THIRTY (30) DAYS OF RECEIPTOF A BILL.

Applicant’s Signature:  _________________________________  Date: ________________

OFFICE USE ONLY

Approved _______ / Disapproved ________

Condition of Equipment at time of loan: ___________________________________

Principal Signature: ________________________________________ Date: ____________

Community Use: Performing Arts Center – KFB

 

Statement of Purpose

 

The Wesley E. Kennedy Performing Arts Center belongs to the people of Eliot and South Berwick.  The MSAD #35 Board of Directors wishes to make this school facility available to the community for educational, cultural, and civic events.

 

Recognizing that those using and enjoying our facility will be of all ages and will include school aged children and their siblings, and recognizing that our facilities are educational settings, our school facilities may not be used by individuals or groups that advocate illegal activities, that engage in sexually explicit, indecent, or lewd conduct or speech, or that otherwise threaten to be materially and substantively disruptive.

 

Marshwood High School and its associated programs shall have first priority for use.  Second priority for use shall include all other public schools in the district.  In addition, the Board wishes to make the Performing Arts Center available to organizations, municipal groups, and individuals within the district that wish to sponsor appropriate civic, cultural, educational, or recreational activities.  Activities sponsored by outside groups will not be scheduled if they interfere with the conduct of school programs.  However, once any application for facility use has been approved and the rental obligation met, the booking is considered secure.

 

Procedure for Securing Use

 

A. Any individual or group wishing to use the Wesley E. Kennedy Performing Arts Center must complete a Building Use form and submit it to the theater manager at the high school.

 

B. The theater manager(s) will give scheduling priority to Marshwood High School programs and those programs benefiting its students.  All other individuals or groups will be given scheduling priority as listed under categories of users.  All building use forms will be approved by the high school administration before booking is secure.

 

C. Building Use forms must be completed at least two weeks in advance of the scheduled event.  Advance requests will be honored with consideration given to the school district’s annual use and will be granted on a first-come, first-serve basis.

 

D. Use of equipment (i.e. projection equipment, audio visual equipment) will be booked through the theater manager(s).  Use of equipment is dependent on availability and rental charges may be applied.

 

Policy

 

The Superintendent of Schools, or his/her designee, is the ultimate authority in all matters relating to rental of facilities.

 

Categories of Use

 

1. Marshwood High School, including programs for high school students and resident programs of MHS; Public schools and their school related organizations within the Eliot/South Berwick  Communities. (No extra custodial, rental, or technical fees will be charged.)

 

2. Nonprofit organizations within the towns of Eliot/South Berwick.

 

3. Nonprofit organizations located outside the towns of Eliot /South Berwick.

 

4. For-profit organizations.

 

Insurance

 

The lessee shall provide a certificate of insurance up to the amount of $1,000,000.00 covering the period under contract if required by the facilities manager.  The insurance shall name the MSAD #35 District as an additional insured.  Generally, a certificate of insurance will be required if a fee is charged for public entertainment and the event is not sponsored by a local school organization or town government organization (Eliot/South Berwick).

 

Deposit

 

A rental deposit is required for nonprofit and for-profit organizations.  The deposit will be 25% of the applicable fee.  (See fee schedule.)

 

Damages and Losses

 

The lessee is financially responsible for any damage to the facilities.  MSAD #35 is not responsible for loss or damage of articles brought to the facility.

 

Custodial Services

 

Custodial services are required for all events.  The basic service will be to unlock doors, provide necessary equipment, and clean and secure the facility following use.  All equipment to be moved must be done under the supervision of the custodian.

Theater Technician

 

If light and sound is needed beyond the standard package, as stipulated in additional contract information section, a theater technician must be employed.  (See fee schedule.)

Theater  Manager

 

Required for audiences of 100 or more. (See fee schedule.)

Supervision of Facilities

 

The lessee is responsible for supervision of those attending the event.  Where required by the school administration or by state/local regulations, police protection must be provided at the lessee’s expense.

Cancellation of an Event

 

The MSAD #35 administration has the sole authority to determine whether the building should be closed for reasons of public safety and will be held harmless in this situation.  Notification to the lessee will be made as soon as possible.  Contracts in force for periods during which the school is closed for reasons of public safety are cancelled automatically without penalty to either party.  Every effort will be made to reschedule any canceled event to a mutually acceptable date.

 

Any event canceled by the lessee must be done at least 30 days in advance or the 25% deposit will be forfeited.

Long-term Use

 

Long-term facilities use will be considered to be two or more successive weeks.  Long-term rental of facilities will be considered after it is first ascertained that there will be no detriment to existing programs for this use.  If space is available without detriment, space may be rented to groups whose activities are most consistent with the other activities taking place in the building.  Therefore, service agencies, educational groups, and youth oriented activities would have preference.

 

Rental fees will be established that cover operating costs of these spaces (i.e. lights, heat, maintenance, insurance).   The rental of a classroom by an individual or private school shall be at the rate established by board policy.  Individual contracts for the use and duration of the rental agreement should be prepared and presented to the facilities manager prior to the rental time period.

 

Policy Adopted: October 29, 2003

insert rental chart

 

Additional Contract Information

 

Insurance

 

Insurance coverage is required for each event.  Lessees will provide a copy of their certificate of insurance covering the period under contract, naming MSAD #35 as an additional insured for the amount of $1,000,000.00.  Generally a certificate of insurance will be required if a fee is charged for public entertainment provided by a producer not affiliated with a local school district or municipal government.

 

Damages

 

The lessee will be responsible for any damages to the facility and/or equipment.

Additional charges: Use of the Performing Arts Center includes the lobby, audience restrooms, concession area, seating, stage, basic stage lights (one setup) and house sound (preset PA with two microphones and stands).  Additional equipment, setup, or personal services need to be negotiated in advance with the auditorium manager (see fee schedule).

 

Ushers

 

The lessee must provide adult ushers in a ratio of 1 per 100 audience members.  Ushers must remain in the auditorium during the performance and intermissions.  They will insure that members of the audience behave appropriately and do not abuse the facility or detract from the performance.

 

Security

 

The administration has the sole right to determine the level of security required for each event.  Security expenses are the responsibility of the lessee.

Fire and Safety: The use of any pyrotechnical stage device or any open flame is prohibited except for those specific events approved by the fire department in advance, i.e. induction ceremonies.

 

Cancellation of an Event

 

MSAD #35 administration has the sole authority to determine whether the building should be closed for reasons of public safety and will be held harmless in this situation.  Notification to the lessee will be made as soon as possible.  Contracts in force for periods during which the school is closed for reasons of public safety are canceled automatically without penalty to either party.  Every effort will be made to reschedule any canceled event to a mutually acceptable date.  Any event canceled by the lessee must be done at least 30 days in advance or the 25% deposit will be forfeited.

Trained Personnel: Presence of trained personnel is required at the discretion of the building administrator.  Fees may be charged (see fee schedule).

 

Rules of Use

 

1. The use of controlled substances, alcohol possession or consumption, and use of tobacco products are prohibited on school property.

 

2. The possession of firearms on school property is prohibited except by authorized security personnel.  The use of any   weapons as stage props must be approved in advance by the administration.

 

3.   Only authorized technicians will operate the school lighting and sound equipment.  The lessee may supply operators but the sound/light booth will not be available without the services of an authorized theater technician.

 

4.   School authorities have access to the Performing Arts Center at all times and may cancel or terminate an event at any time, if, in their opinion, the event represents a danger to the facility or public safety, or if it is considered unacceptable for public performance.

 

5.   School authorities have the right to remove unruly persons.

 

6. School authorities have the right to enforce all building rules.

 

7.   No sales of any kind are permitted without permission of the administration.

 

8. The lessee will have access only to those areas of the building, which are under contract.

 

9.   Set construction or painting is permitted only with advance permission and only in approved areas.

 

10.   No nails, screws, or tape may be attached to the walls or floors without advance permission.  Spike or gaff tape is the only tape that will be approved for use on the stage floor.

 

11. No school property may be removed from the Performing Arts Center without advance permission.

 

12.   All sets, props, costumes must be removed from the premises within one day after the last performance under contract.  Some storage may be allowed by special permission of the administration.  The school accepts no responsibility for articles left on school property by the lessee.

 

13.   Photographing, videotaping, filming, and recording are permitted only by special permission of the administration.

 

14.   FOOD, BEVERAGE AND CHEWING GUM ARE NEVER PERMITTED IN THE PERFORMING ARTS CENTER.

 

15.   The school will not take responsibility for any equipment shipped to the lessee unless prior arrangements are made.

 

insert application

 

Parent Involvement in Title I – KBF

 

The Board endorses the parent involvement goals of Title I  and encourages the regular participation by parents/guardians in all aspects of the school system’s Title I programs.

 

For the purpose of this policy, “parents/guardians” includes other family members involved in supervising the child’s schooling.

 

District-Level Parent Involvement Policy

 

In compliance with federal law, MSAD #35 will work with parents’  to develop and distribute a written district-level parent involvement policy.

 

Annually, parents/guardians will have opportunities to participate in the evaluation of the content and effectiveness of MSAD #35’s parent involvement policy and in using the findings of the evaluation to design strategies for more effective parent involvement and to make revisions to the policy.

 

School-Parent Involvement Policy

 

As required by law, each school in MSAD #35 that receives Title I funds shall jointly develop with parents/guardians of children served in the program a school parent/guardian involvement policy, including “School-Parent Compact” outlining the manner in which parents, school staff, and students will share the responsibility for improved student academic achievement in meeting State standards.  The school policy will be distributed to parents/guardians of children participating in the school’s Title I programs.

 

The “School-Parent Compact” shall:

 

1. Describe the school’s responsibility to provide high-quality curriculum and instruction in a supportive and effective learning environment enabling children in the Title I program to meet the State’s academic achievement standards;

 

2. Indicate the ways in which parents will be responsible for supporting their children’s learning, such as monitoring attendance, completing homework , monitoring television watching, volunteering in the classroom, and participating, as appropriate, in decisions related to their children’s education and positive use of extracurricular time; and

 

3. Address the importance of parent-teacher communication on an ongoing basis, with at a minimum, parent-teacher conferences, frequent reports to parents, and reasonable access to staff.

 

Parent Involvement Meetings

 

Each school receiving Title I funds shall convene an annual meeting, to which all parents/guardians of eligible children shall be invited.  This meeting will inform them about the school’s participation in Title I and will involve them in the planning, review, and improvement of the school’s Title I programs and the parent involvement policy.

 

In addition to the required annual meeting, at least one other meeting shall be held at various times of the day and/or evenings for parents/guardians of students participating in Title I programs.

 

These meetings shall be used to provide parents with:

 

1. Information about programs the school provides under Title I;

 

2. A description and explanation of the curriculum in use at the school, the forms of academic assessment used to measure student progress, and the proficiency level students are expected to meet;

 

3. Opportunities to formulate suggestions and to participate, as appropriate, in decisions relating to the education of their children; and

 

4. The opportunity to submit comments to the district level if they are dissatisfied with the school-wide Title I program.

 

Parent Relations

 

Parents/guardians of children identified for participation in a Title I program shall receive from the  building principal and Title I staff an explanation of the reasons supporting their child’s selection, a set of objectives to be addressed, and a description of the services to be provided.  Parents will receive regular reports on their child’s progress and be provided opportunities to meet with the classroom and Title I teachers.  Parents will also receive training, materials, and suggestions as to how they can assist in the education of their children at home.

 

Delegation of Responsibility

 

The Superintendent/designee shall be resonsible for ensuring that MSAD #35’s Title I plan, programs, and parent involvement policies comply with applicable law and regulations and for developing administrative procedures, as needed, to implement this policy.

 

Legal References: 20 U.S.C. § 6318

 

Policy Adopted: March 17, 2004

Public Concerns and Complaints – KE

It shall be the policy of the Board of Directors of MSAD #35 to provide ample opportunity for members of the public to access school officials whenever they may have concerns or complaints regarding school operations, school personnel or events.

It is the goal of this policy:

•        to create a climate in the schools whereby persons are encouraged to bring concerns and complaints to the attention of school officials for resolution, and

•        to explain the responsibilities of school officials in handling complaints.  The Board of Directors believes that constructive criticism, when it is motivated by a sincere desire to improve the quality of our educational programs, assists school personnel in performing their responsibilities more effectively.

At the same time, the Board of Directors places trust in its employees and desires to support their actions in such a manner that employees not be subjected to unnecessary, spiteful, or frivolous complaints.

Parents, students or other citizens with complaints or concerns regarding any aspect of MSAD #35 or an employee thereof shall be encouraged to seek a resolution at the lowest possible level.  Generally, the first step will be to discuss the matter directly with the employee responsible for the event, operation or action that has created the concern.  If this is clearly inappropriate, because of the nature or severity of the complaint, the person initiating the complaint may request a conference with the principal/immediate supervisor to discuss the complaint.  The only exceptions are complaints that concern the Board of Directors actions or operations.  Such complaints should be addressed to the Board Chair.

If the complaint cannot be resolved at the lowest level, the person initiating the complaint may appeal the decision to the next level (i.e., Supervisor of Buildings, Grounds & Transportation, Principal, Special Education Director, Assistant Superintendent).  If the complaint remains unresolved, it may be presented to the Superintendent.

In situations where a complaint involves the action of an employee, if the complaint is submitted to the Superintendent for resolution, the following process shall be followed:

•        A meeting shall be scheduled with the Superintendent;

•        The complaint will be committed to writing, setting forth the specific facts on which the complaint is based;

•        Any documents related to the incident shall be attached to the written complaint;

•        A copy of the written complaint shall be provided to the persons against whom the         complaint is made; and

•        The Superintendent or designee shall promptly investigate the complaint and issue a       statement describing the resolution of the issue.

If the complaint remains unresolved at the Superintendent’s level, the person making the complaint may request that the matter be heard by the Board of Directors. The Superintendent/Board Chair shall determine whether the complaint shall be placed on the agenda.  If the complaint is placed on a Board agenda, the Board of Directors will determine the procedural rules for hearing the complaint.  The person making the complaint and the person against whom the complaint is made will be invited to attend the meeting.  The Superintendent shall provide the Board members with a copy of the complaint and any supporting documents.

Any such meeting will be held in executive session.  Only if the Board of Directors elects to record the meeting will any recording of the meeting be permitted.  If a group submits a complaint that is placed on the Board of Directors’ agenda, a delegation of no more than two individuals must be designated to represent the group and to present the complaint to the Board of Directors.  At all levels of the complaint process, school employees are required to inform the person making the complaint of his/her right to appeal the decision to the next level.

This policy shall not be utilized by employees for matters or grievances relating to any term or condition of their employment.  Such matters shall be addressed through appropriate established channels for grievances.

Cross reference: BEDB – Agenda Preparation and Dissemination

BEDH – Public Participation Policy

Policy Adopted: March 1, 2006

Public Conduct on School Property – KFC

M.S.A.D. #35’s playgrounds, fields, walkways and other outdoor areas are maintained through public funds.  In order to provide for use of outdoor areas when school is not in session while keeping such areas in a condition appropriate for school activities, the Board adopts the following rules for public recreational use:

A.     All use of school facilities by groups or organizations must be approved and conducted in accordance with the Board’s facilities use policy, KF.

B.     Casual recreational use of school grounds is permitted between sunrise and sundown.

C.     Casual use shall not interfere in any way with school activities or activities scheduled through the Board’s facilities use policy.

D.     Children should be supervised by an adult at all times.

E.      Bicycles and vehicles are limited to parking lots and paved roadways.

F.      Only district authorized vehicles and vehicles registered to be driven on the street and driven by a licensed driver may be operated on school property at any time.

G.     No smoking/use of tobacco products is allowed on school property.

H.     No possession, use, sale, or distribution of alcoholic beverages or illegal substances is allowed.

I.       No possession of weapons is allowed.

J.       Animals other than service animals used to assist individuals with disabilities or being trained to do so are not allowed on school grounds. An exception can be made by a school principal to allow an animal to be present on school grounds for educational purposes.

K.     Litter must be placed in trash barrels.

L.      Equipment is to be used properly.

The Superintendent or building administrator/designee may request the assistance of law enforcement as necessary to deal with persons violating this policy.  Local law enforcement authorities will be asked to take notice of persons engaging in illegal or disruptive behavior on school grounds.

Cross Reference: KI – Visitors to the Schools

Policy Adopted: September 1, 1971

 

Policy Revised: May 4, 1977, January 19, 1994 and July 19, 2013

Public Gifts/Donations to the Schools – KCD

The Board may accept, on behalf of MSAD #35, any bequest or gift of money or property valued at more than $500 for a purpose deemed suitable by the Board in accordance with state law.  All gifts shall be accepted in the name of MSAD #35 and become the property of the MSAD #35, but may be designated for use in a particular school or department.  The Board will officially acknowledge the gifts at a Board meeting and thank the donors in writing.

Only items of legitimate use in the school program shall be accepted.  The Board is under no obligation to replace a gift if it is destroyed, lost, stolen or becomes worn out.  Gifts may not be accepted if they involve an excessive cost for maintenance, installation or ultimate disposal.  If installation is required, the gift shall be installed under the supervision of MSAD #35 personnel.  The Board will notify in writing prospective donors if their gift cannot be accepted.

The Superintendent shall implement any administrative procedures necessary to carry out this policy.

Legal References: 20-A MRSA § 1256 (MSAD)

20-A MRSA § 4005 (ALL)

20-A MRSA § 1705 (CSD)

Policy Adopted: November 8, 2006

Receiving Education Foundation Funds – KCE

Because demands on the educational system may exceed available public funding, the MSAD #35 Board of Directors recognizes that members of the community are often willing to make voluntary contributions that will provide needed additional funds for the school district.  The Board therefore approves and encourages the creation of and supports the work of the Marshwood Education Foundation, an independent educational foundation, to actively raise funds that will enhance educational opportunities for our students.

The Board desires to work cooperatively with the Marshwood Education Foundation in determining the purposes for which funds may be used to meet the changing needs of the district and its students.

The Board supports foundation allocations that serve all district school equitably.

Policy Adopted:  February 25, 2009

 

Relations with Law Enforcement Authorities – KLG

The School Board recognizes that a cooperative relationship with law enforcement authorities is desirable for the protection of students and staff, maintaining a safe school environment, and safeguarding school property.

School administrators and staff shall have the primary responsibility for maintaining proper order in the schools and for disciplining students for violations of Board policies and school rules.  However, the Board authorizes the Superintendent/administration to seek the assistance of law enforcement authorities when they believe there is a substantial threat to the welfare and safety of the schools, students and/or staff.  The Superintendent/ administration shall also inform law enforcement authorities when they have reason to suspect that a student or staff member may have violated a local, state or federal law.

The Board strongly discourages law enforcement authorities from using the schools as a venue to arrest and/or interrogate students for activities not related to or affecting the schools. The Superintendent/administration retain the authority to deny law enforcement access to students for non-school-related investigations.

The Board authorizes the Superintendent and administration to work with local law enforcement authorities to develop administrative procedures to guide interactions between the schools and law enforcement.  Such procedures should safeguard the rights of students and parents, be consistent with Board policies, and minimize disruptions to the instructional program.  These administrative procedures are subject to the approval of the Board.

The Superintendent shall include law enforcement authorities in the development and implementation of the school unit’s crisis response plan.  The Board also encourages the Superintendent/administration to include law enforcement authorities in the development and/or implementation of instructional programs/activities related to student safety.

Cross References: KLG-R – Relations with Law Enforcement Authorities Administrative Procedure

EBCA – Crisis Response Plan

JICIA – Weapons, Violence and School Safety

JIH –Questioning and Searches of Students

JRA – Student Records

Policy Adopted:  November 17, 2004

 

Relations with Law Enforcement Authorities Administrative Procedure – KLG-R

The following procedures are intended to guide the involvement of law enforcement authorities in the schools:

A.     Law enforcement officials may enter school premises:

1.      In the event of an emergency endangering student or staff safety;

 

2.      At the request of school administrators;

3.      When there is a warrant to arrest a student which cannot be executed outside of school hours. School administrators are not obligated to make students or school facilities available to law enforcement for non-school-related investigations/arrests;

4.      In exigent circumstances as authorized by law.

B.     School administrators shall attempt to contact the student’s parents/guardians prior to allowing law enforcement authorities to interrogate, search or arrest a student at school, except when there are reasonable grounds to believe that a health or safety emergency requires the interrogation, search or arrest to take place without prior notice.

C.     Law enforcement authorities are responsible for ensuring that a student is informed of his/her rights prior to an interrogation, search or arrest conducted by law enforcement authorities.

D.     A student may be removed from school by law enforcement authorities when there is a court order, an arrest warrant or when a warrantless arrest is authorized by law.  School administrators shall attempt to notify the student’s parents/guardians as soon as possible of the student’s removal from school.

E.     School administrators shall release student information to law enforcement authorities only as allowed by the Family Educational Rights and Privacy Act.

Cross Reference: JRA – Student Records

Policy Adopted: November 17, 2004

 

Visitors to the Schools – KI

The School Board encourages the active interest and involvement of parents and citizens in the public schools.  In order to avoid interruption of the instructional program and to promote the safety of students and staff, building principals shall institute administrative procedures concerning visitors to the schools.  Such procedures shall be subject to the approval of the Superintendent.  It is understood that procedures may vary from school to school due to differing considerations such as the age of the students and building layout and location.

The following general guidelines shall be incorporated in all building-level administrative procedures concerning visitors.

A.     The term “visitor” shall apply to any person on school grounds or in school buildings who is not an employee or student of the school unit.

B.     All visitors shall report to the main office upon arrival at the school.

C.     All visitors who wish to visit classrooms, observe aspects of the instructional program or meet with staff members are expected to schedule such visits in advance.  Teachers and other staff may not use instructional time to discuss individual matters with visitors.

D.     Individual School Board members shall follow the same procedures as other visitors, and state whether they are visiting the schools on personal business or in connection with Board duties.

E.      Visitors shall comply with all applicable Board policies and school rules.  Visitors who violate these policies/rules and/or disrupt the safe and orderly operation of the school shall be asked to leave the premises.

F.      The building administrator/designee has the authority to refuse entry to school grounds or buildings to persons who do not have legitimate, school-related business and/or who may disrupt the operations of the schools.  This may include, but not be limited to, the news media, profit-making businesses, fundraisers and other organizations seeking access to students and/or staff.

G.     School staff shall report unauthorized persons on school grounds or in school buildings to the building administrator/designee.  Unauthorized persons shall be directed to leave the premises immediately.

H.     The building administrator/designee may request the assistance of law enforcement as necessary to deal with unauthorized persons or violations of the law by visitors to the schools.

Cross References: BCA – Board Member Code of Ethics

EBCA – Crisis Response Plan

JLIB – Student Dismissal Precautions

JLF – Reporting Child Abuse and Neglect

KLG – Relations with Law Enforcement Agencies

Policy Adopted: December 17, 2008

 

 

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